Executive Assistant
Full time @Intuit in Internet and Software Shortlist Email JobJob Detail
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Job ID 1828
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Career Level Others
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Experience 2 Years
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Qualifications Diploma
Job Description
Join our mission
Intuit is a mission-driven, global financial platform company that gives everyone the opportunity to prosper. With products like TurboTax, QuickBooks and Mint, we’re using technology to build solutions to challenging financial problems for millions of people around the world.
Overview
Please come join Intuit as an Executive Assistant.
What you’ll bring
- Strong interpersonal and partnering skills
- Experience exercising discretion and confidentiality with sensitive company information
- Excellent organizational skills with an ability to think proactively and prioritize work
- Demonstrate and understanding of the Priorities and the Business
- Ability to work at speed on complex schedule and travel issues
- High School diploma or G.E.D. Experience working in a large corporate environment.
- Proficient in Microsoft Office and operation of basic office equipment.
- Fundamental project management experience
- Detail orientation and strong organizational skills.
- Event planning experience to include support for large meetings, off-sites and team motivation events.
- Demonstrated problem solving skills with a focus on managing and arranging many competing priorities with high prioritization within a Senior Leader’s dynamic schedule.
- Experience managing and following through on high volumes of requests, emails and phone calls.
- Strong written and verbal communication skills.
How you will lead
- Manage wide range of support services for multiple high level executive leaders including scheduling complex daily calendar(s), extensive travel, cross functional inter and intra department meetings to ensure prioritization of key initiatives, eliminate friction and maximize the efficiency and productivity of executive leader and her senior staff.
- Provide support to ensure Executive has applicable resources, pre-reads, itineraries and agendas for upcoming calendar events, travel, meetings and daily schedules.
- Effectively build and maintain close and cooperative relationships within EA communities to proactively coordinate or identify synergies, resolve conflicts across competing op mechs and influence effective time management of executive leader(s)
- Effectively represent executive leader in interactions with key internal and external departments, employees, vendors or customers in need of meeting with the senior executive and team.
- Facilitate and ensure highly productivity senior staff meetings through managing logistics, note taking, agendas and action items are followed up with
- Prepare expense reports for executive leader to ensure reconciliation on time and error free
- Liaison to corporate offices and/or other business units/functional groups and the EA communities as needed.
- Demonstrate high level of service and accuracy in answering questions for co-workers, other employees and vendors.
- Effectively organize and manage department op mechs and agendas including motivational team and department offsites, trainings, All Hands, etc
- Effectively manage multiple tasks while being flexible as priorities and focus can change rapidly.
- Proven experience to work in a dynamic environment with frequent schedule changes while providing superior service levels
- Ability to effectively be the gatekeeper to executive schedule being able to prioritize and say “no” to requests without negative consequences.
- Proactive thinker who can anticipate and identify needs before they become blockers
