Executive Administrator (contract)
Temporary @Pfizer Inc. in Health Care Shortlist Email JobJob Detail
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Job ID 2960
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Career Level Others
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Experience 8 Years +
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Qualifications Diploma
Job Description
Executive Administrator
Summary: Performs a wide range of administrative and general support duties of a highly responsible and confidential nature. Typically supports a high-level manager/executive who directs a major function in the organization and who requires a fully experienced executive secretary. In lieu of supporting a high level manager/executive, this position may be responsible for a specific/specialized function within a department. Requires a high level of tact and integrity due to the great frequency of senior-level internal and external contacts and regular exposure to confidential data. Typically requires extensive experience as an Executive Administrative Assistant or related job in the specific area to understand functions and precedents.
Responsibilities:
- Provide administrative support within the Pfizer Global Supply Organization communicating and/or coordinating the manager’s/executive’s instructions with various individuals and/or departments. Frequently communicates on sensitive issues exercising judgment and discretion.
- Collaborate with and backup support for PGS Admin Team.
- Organize and maintain manager’s Calendar, correspondence and records.
o Schedule appointments and arranges meetings, conferences and travel.
- Schedule interviews for area managers. Ensures all appointments are timely and accurately scheduled.
- Demonstrate ability to schedule meetings held both on site and virtually:
o Understands room setup requirements
o WebEx technology
- Foster collaboration by working closely with peers and management.
- Onboard New Hires/Contractors
- Focus on key objectives by maintaining individual Training Plan
- Collaborate in improving work processes, adapts processes in response to changing objectives and actively engages in Administrative Visual
- Complete special projects as assigned
- Supply Room Management – to include the 5S and Continuous Improvement Tools
Organizational Relationships:
- Manufacturing/ Operations – Technicians and People Leaders
- Site Technical Services
- Digital Colleagues
Qualifications:
- A minimum of 10+ years of administrative experience, including experience supporting C-level executives.
- Pharma experience preferred.
- Team player with strong organizational skills. Self-motivated, engaged and able to perform moderately complex tasks independently.
- Quick learner – able to juggle priorities in handling multiple tasks simultaneously.
- Strong problem-solving skills, takes initiative and sensitive to confidential information.
- Demonstrates proficiency in a wide range of system skills including:
- Outlook – Calendar Management, Schedule Meetings
- Concur System – T&E – expense reports, travel arrangements
- Catatrax Catering System
- SharePoint
- OneDrive
- Microsoft Office 365: PowerPoint, Word, Excel, Teams
- Ariba – Process Purchase Requisitions
- Get Service System Requests
- Space Allocation
- Facility Requests
- Resource Scheduler
- Pfizer Digital – BT System
- Process tickets for computer related issues, printer issues, etc.
Please note contractors are engaged to provide services to Pfizer on a temporary basis in connection with a specific assignment. Contractors are hired and employed through Atrium, our third party payrolling partner.
