Board Affairs Coordinator
Full time @Fannie Mae in Banks and Financial Services Shortlist Email JobJob Detail
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Job ID 3284
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Career Level Others
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Experience 2 Years
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Qualifications Degree Bachelor
Job Description
Description:
At Fannie Mae, futures are made. The inspiring work we do makes an affordable home a reality and a difference in the lives of Americans. Every day offers compelling opportunities to work with exceptional people and help make an impact on the future of the housing industry. Join us and be part of an inclusive, supportive team thriving in an energizing, collaborative environment. Here, you will help lead our industry forward and make your career.
As a Board Affairs Coordinator and valued colleague on our team, you will operate under limited supervision to provide comprehensive administrative, recordkeeping, and logistical support to the Board of Directors. Draw upon experience and judgment to maintain schedules, organize Board of Director meetings and events, track and document Board Member’s availability, and provide administrative support for meetings and the meeting materials with little supervision. Research and problem-solve on Board-related administrative and logistical matters. Cross train with staff to provide support to Corporate Governance team as needed.THE IMPACT YOU WILL MAKE
This role will offer you the flexibility to make each day your own, while working alongside people who care so that you can deliver on the following responsibilities\:
This role will offer you the flexibility to make each day your own, while working alongside people who care so that you can deliver on the following responsibilities\:
- Partner with other Board Affairs Coordinators to manage administrative and logistical matters related to the Board of Directors; prepare invitations for scheduled meetings, secure meeting locations, and fulfill requests for audio/visual support.
- Prepare and maintain calendar invitations, meeting itineraries and meeting attendance records for internal and external participants.
- Prepare monthly retainer payments and process expense reimbursement requests for Board members.
- Request purchase orders and process invoices from outside consultants to the Board of Directors and the Corporate Governance team.
- Liaise with executives, senior management and support personnel to schedule one-on-one meetings with Board Members.
- Process inquiries and other communications to the Board of Directors; escalate issues as appropriate.
- Respond to internal and external customer inquiries, primarily from Board of Director members.
- May perform moderately complex projects or participate as a team member on highly complex projects.
- Organize, document, track, monitor, and report on a variety of operational information and business data including budgets, ongoing team activities, project progress, and/or program metrics.
- Support planning and execution of new initiatives and ongoing operations by tracking key deadlines and deliverables, organizing stakeholder meetings, and coordinating communication efforts as needed.
- Draft, organize, and maintain files, logs and documentation related to policies, processes, tools, and best practices.
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Qualification:
THE EXPERIENCE YOU BRING TO THE TEAM
Basic Qualifications
- Responsive with excellent interpersonal and customer service skills.
- Must have strong oral and written communication skills.
- Strict attention to detail, accuracy, and the ability to multitask.
- Ability to work in a fast-paced environment, handle urgent requests, and resolve issues under tight deadlines.
- Proficient in Microsoft Office Suite, specifically Word, Excel, and Outlook Calendar.
- Position requires early arrivals and late departures primarily during Board/Committee events.
- Able to be available after-hours or for overtime without advance notice.
- Able to sit for long periods and able to travel by various methods of transportation (e.g., airplane, train, car) when on-site board meetings are reinstated.
Preferred Qualifications
- Bachelor’s degree or equivalent.
- Project Management and SharePoint skills are desirable.
- Experience with meeting planning and logistics a plus.
- Previous experience interacting with executives or board members is strongly preferred.
The future is what you make it to be. Discover compelling opportunities at careers.fanniemae.com.
Fannie Mae is an Equal Opportunity Employer, which means we are committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, religion, national origin, gender, gender identity, sexual orientation, personal appearance, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation in the application process, email us at careers_mailbox@fanniemae.com.
Successful job applicants will be required to successfully complete a background investigation.
