Administrative Assistant II (contract)
Temporary @Pfizer Inc. in Health Care Shortlist Email JobJob Detail
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Job ID 3138
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Career Level Others
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Experience 3 Years
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Qualifications Diploma
Job Description
Executive Administrator
Summary:
Foster collaboration by working closely with peers and management. Performs a wide range of administrative and general support duties of a highly responsible and confidential nature. Typically supports a high-level manager who directs a major function in the organization and who requires an experienced executive secretary. In lieu of supporting a high level manager, this position may be responsible for a specific/specialized function within a department. Requires a high level of tact and integrity due to the great frequency of senior-level internal and external contacts and regular exposure to confidential data.
Responsibilities:
- Provide administrative support within the Pfizer Global Supply Organization communicating and/or coordinating the manager’s/executive’s instructions with various individuals and/or departments. Frequently communicates on sensitive issues exercising judgment and discretion.
- Collaborate with and backup support for PGS Admin Team.
- Organize and maintain manager’s Calendar, correspondence and records.
- Schedule appointments and arranges meetings, conferences and travel.
- Schedule Interviews for area managers. Ensures all appointments are timely and accurately scheduled.
- Demonstrate ability to schedule meetings held both on site and virtually:
- Understands room setup requirements.
- WebEx technology.
- Foster collaboration by working closely with peers and management.
- Onboard New Hires/Contractors.
- Focus on key objectives by maintaining individual Training Plan.
- Collaborate in improving work processes, adapts processes in response to changing objectives and actively engages in Administrative Visual Management/Standard Work.
- Supply Room Management – to include the 5S and Continuous Improvement Tools.
- Complete special projects as assigned.
Organizational Relationships:
- Manufacturing/ Operations – Technicians and People Leaders
- Site Technical Services
- Digital Colleagues
Qualifications:
- A minimum of 3+ years administrative assistant experience
- Team player with strong organizational skills. Self-motivated, engaged and able to perform moderately complex tasks independently.
- Quick learner – able to juggle priorities in handling multiple tasks simultaneously.
- Strong problem-solving skills, takes initiative and sensitive to confidential information.
- Demonstrates proficiency in a wide range of system skills including:
- Outlook – Calendar Management, Schedule Meetings
- Concur System – T&E – expense reports, travel arrangements
- Catatrax Catering System
- SharePoint
- OneDrive
- Microsoft Office 365: PowerPoint, Word, Excel, Teams
- Ariba – Process Purchase Requisitions
- Get Service System Requests
- Space Allocation
- Facility Requests
- Resource Scheduler
- Pfizer Digital – BT System
- Process tickets for computer related issues, printer issues, etc.
Please note contractors are engaged to provide services to Pfizer on a temporary basis in connection with a specific assignment. Contractors are hired and employed through Atrium, our third party payrolling partner.
